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About Procurement Services
Procurement Services’ mission is to provide world class support to our customers through excellent communication, responsive customer service, providing innovative solutions, dedication to cost savings, and a commitment to continuous improvement.
Supplier Requirements
The Van Andel Institute (VAI) Procurement Services department supports Van Andel Research Institute (VARI), Van Andel Education Institute (VAEI), Van Andel Institute Graduate School (VAIGS), and all operational Institute departments. The goal for the Procurement Services department is to find the supplier that provides the best quality, service and support at the lowest cost.
Tax Exempt
Van Andel Institute is tax exempt. The VARI tax exempt number is 52-2000823, the VAEI tax exempt number is 52-2000824, and the tax exempt number for the VAIGS is 20-3340886.
Program Statement
The Procurement Services Department is committed to providing equal opportunity to all businesses regardless of size, race, color, religion, sex or national origin. In an effort to cultivate a more diverse vendor base the Procurement Services Department seeks to work with small businesses, disadvantaged businesses, veteran owned, disabled veteran owned, and woman-owned businesses to allow them opportunities to develop business relationships with the Van Andel Institute.
View the supplier diversity information form.
Please contact Procurement Services by emailing procurement@vai.org.
Buyer will provide information regarding public bids and all attachments.
- Bid Number
- Due Date
- Bid Description
- VAI Procurement Contact
- Attachments-Instructions
Procurement Policies
Forms and Links
Contact
Angie Lawrence, Van Andel Institute Accounts Payable
angie.lawrence@vai.org
Phone: 616.234.5334
Fax: 616.234.5335
Payment Terms
Net 30 days after delivery. If capital equipment that requires vendor installation payment is net 30 days after delivery, installation, (training), and acceptance.
Payment
Van Andel Institute pays vendors via American Express. If your company does not accept American Express contact Angie Lawrence in Accounts Payable to obtain information regarding establishing an American Express account.
New Vendors
New vendors are required to fill out and return the new supplier financial information form, vendor confidentiality form, and supplier diversity information form.
Pack Slip Requirements
- Pack slip should be placed on the outside of the box
- Reference a valid Van Andel Institute PO number and “Attention To”
- Order number
- Tracking number
- Itemized information including quantities shipped, quantities back ordered, part number, description, unit price
Invoice Requirements
- Reference a valid Van Andel Institute PO number and “Attention To”
- Order number
- Remit to address
- Itemized information including quantities, part number, description and unit price
- Any add on costs (if any) and discounts
- Freight and handling charges
Contact Procurement Services
For questions and information pertaining to Van Andel Institute’s Procurement Services Department please, email procurement@vai.org.